ClickUp Automation Expert Needed for Lettings & Holiday Lets Business
Overview
I’m looking for an experienced ClickUp automation specialist to set up and configure a complete ClickUp workspace for a residential lettings and holiday lets business.
The goal is to automate key operational workflows, especially automated email communications, task creation, and tracking — to reduce manual admin and ensure nothing falls through the cracks.
⸻
Key Responsibilities
You will be responsible for designing, setting up, and testing the ClickUp system, including (but not limited to):
1. ClickUp Account & Workspace Setup • Create a clean, scalable workspace structure (Spaces, Folders, Lists) • Best-practice setup for a property / lettings business • Clear statuses, custom fields, and views
2. Automated Email Workflows Set up automated emails triggered by dates, statuses, or field changes, including: • Rent reminder emails (before due date, on due date, overdue follow-ups) • Holiday let guest emails (pre-arrival, check-in info, post-stay follow-ups) • Maintenance notifications to internal teams or contractors • Landlord updates (e.g. rent received, maintenance raised/completed)
Emails should be: • Professional and customisable • Triggered automatically • Easy for me to edit later
3. Maintenance & Issue Tracking • Workflow for logging maintenance issues • Automatic task assignment to maintenance teams or contractors • Status-based notifications and follow-ups • Tracking resolution times and responsibility
4. Automations & Integrations • Use ClickUp Automations effectively • Integrate with email (Gmail / Outlook or ClickUp email) • Suggest and implement any useful integrations where appropriate
5. Smart Suggestions I want you to proactively suggest improvements, such as: • Tenant onboarding workflows • End-of-tenancy processes • Cleaning schedules for holiday lets • Compliance reminders (gas safety, inspections, etc.) • Dashboard reporting (rent due, arrears, maintenance status)
⸻
Deliverables • Fully functional ClickUp setup • All automations tested and documented • Simple explanation or walkthrough of the system • Ability for me to manage and adjust workflows going forward
⸻
Requirements • Proven experience with ClickUp automations • Experience setting up email-based workflows • Ideally experience with property, lettings, or service businesses • Strong communication and ability to recommend best practices • English fluency
⸻
Nice to Have • Experience with holiday lets / short-term rentals • Dashboard & reporting expertise • Zapier or Make (Integromat) experience
⸻
To Apply
Please include: • Examples of similar ClickUp automation projects • Brief explanation of how you would approach this setup • Confirmation you can handle email automations inside or alongside ClickUp
Design a Modern Modular Wardrobe in 3D Category: 3D Animation, 3D Architecture, 3D Design, 3D Graphic Design, 3D Modelling, 3D Rendering, 3D Visualization, AutoCAD, Furniture Design, Interior Design Budget: ₹600 - ₹1500 INR
Enchanting AI Persona Development Category: AI Chatbot Development, AI Development, Graphic Design, Illustration, Logo Design, Mobile App Development, User Experience Research Budget: $30 - $250 USD
29-Jan-2026 10:56 GMT
Logo Modern untuk Brand Saya Category: Adobe Illustrator, Branding, Graphic Design, Illustration, Logo Design, Photoshop, Vector Design, Visual Design Budget: $15 - $25 USD
29-Jan-2026 10:56 GMT
White-Label Partner Needed Category: API Development, Automation, Backend Development, Git, Next.js, Node.js, Project Management, Software Development, Software Engineering, Web Development Budget: $250 - $750 USD
29-Jan-2026 10:56 GMT
Çoklu Oyun Mobil-Web Uygulaması Category: Android, Game Development, Graphic Design, IOS Development, IPhone, Mobile App Development, Unity, Web Development Budget: $750 - $1500 USD
29-Jan-2026 10:56 GMT
B2B prodej potisku textilu a gravírování Category: Account Management, B2B Marketing, Business Development, Excel, Lead Generation, Market Research, Sales Budget: €250 - €750 EUR
