Expected duration: less than 1 week Task Request: QuickBooks Data Organisation – Phase 1 (Admin Work Only) *To be completed over the weekend
Overview
I am seeking an experienced bookkeeper to assist with preparing data for my firm’s 2025 accounts. This is not accounting or tax work. It is purely an administrative categorisation and data organisation task in Excel, but experience with QuickBooks of at least 3 years is needed.
You will be provided with:
Original Chart of Accounts (QuickBooks export)
Draft Revised Chart of Accounts Template (business specific)
Barclays Business Transactions.xlsx (approx. 1 year of transactions)
Personal Account.xlsx (approx. 1 year of transactions)
QuickBooks Expenses Export.xlsx
Bookkeeper / Admin Work (Non-Accountant) 1. Chart of Accounts
Compare the Original Chart of Accounts vs the Revised Template - using the information of the suppliers and expenses, map out all the suppliers not already in the Revised template i.e. add missing accounts, rename existing ones, and mark redundant ones for inactivation.
2. Supplier Mapping
Open PAIL-Original-Suppliers.xlsx.
Add a new column → Correct Category (from Revised Chart of Accounts).
Assign each supplier to a category (e.g. Adobe → IT Subscriptions).
3. Transaction Tagging
Open Barclays Transactions (Business) and Personal Account.xlsx.
Add two new columns to each file:
Business / Loan / Drawing
Correct Category
Tag every line consistently (using supplier mapping).
4. QuickBooks Expenses Export
Cross-reference against the tagged Barclays file.
Produce a mapping sheet: QuickBooks Category → Correct Category.
Scope / Volume of Work
Business bank account transactions: ~1 year of entries.
Personal account transactions: ~1 year of entries.
Expenses and suppliers repeat consistently — once you identify the common names (Adobe, Dropbox, Starbucks, Uber Eats, barristers, rent, etc.), the classification will become much easier.
This is not about deciphering every line individually — it’s about setting consistent rules and applying them.
Logo Design Category: Graphic Design, Illustration, Logo Design, Photoshop Budget: $30 - $250 USD
05-Nov-2025 05:04 GMT
Branding Banners for Web & Social Category: Adobe Illustrator, Photoshop, Banner Design, Branding, Graphic Design, Logo Design, Web Design Budget: ₹2000 - ₹5000 INR
Guangzhou English-Mandarin Interpreter Category: Business Consulting, Business Development, English Translation, Language Tutoring, Market Research, Project Management, Public Speaking, Supplier Sourcing, Time Management, Translation Budget: $15 - $25 USD
Online Sales & SEO Specialist Needed Category: Amazon, Customer Service, Digital Marketing, Email Marketing, Internet Marketing, Link Building, Marketing, SEO, Shopify, Social Media Marketing Budget: $250 - $750 CAD
General Assistant- Full-time opportunity Category: Book Writing, Copy Typing, Data Entry, Excel, Ghostwriting, Microsoft Access, Microsoft Exchange, Word Budget: £10 - £15 GBP
05-Nov-2025 04:53 GMT
Real Estate Marketing Presentation Category: Article Writing, Business Development, Content Creation, Content Writing, Copywriting, Graphic Design, Marketing, Real Estate Budget: ₹1500 - ₹12500 INR
05-Nov-2025 04:51 GMT
Service-Based E-commerce Site Build Category: ECommerce, HTML, Magento, Payment Gateway Integration, PHP, Shopify, Web Development, Web Services, Web Design, WooCommerce Budget: $30 - $250 NZD
Letter press template for custom wedding stationary Category: Adobe Illustrator, Photoshop, Graphic Design, Illustration, Logo Design, Print Design, Typography, Vector Design, Visual Arts Budget: $10 - $30 USD
05-Nov-2025 04:50 GMT
Power BI KPI Dashboard Category: Data Analysis, Data Modeling, Data Visualization, Excel, Microsoft Access, MySQL, Power BI, Visual Basic Budget: ₹1500 - ₹12500 INR
