About the Role
We are a small but growing business in Ireland seeking a reliable and detail-oriented Xero Accounts & Payroll Administrator to manage our accounts on a consistent, ongoing basis. This role is remote, part-time, and paid on a fixed monthly retainer.
You’ll be responsible for ensuring our accounts are kept live and up to date in Xero at all times. You will manage invoices, payroll, reconciliations, and provide accurate financial reports whenever requested by the Directors or their advisors.
Key Responsibilities
• Process in or around 250 sales invoices per month in Xero.
• Record and process around 50 supplier invoices per month.
• Reconcile live bank feeds and keep accounts fully up to date.
• Manage payroll for in or around 10 full-time staff, plus an additional 5–10 staff on an ad hoc basis for events.
• Ensure compliance with Irish Revenue requirements (PAYE Modernisation, PRSI, USC, pensions).
• Submit Revenue payroll returns (RPNs & PSRs) accurately and on time.
• Produce reports upon requests of Directors or their advisors, including:
• Trial Balance
• Profit & Loss
• Balance Sheet (Assets & Liabilities)
• Management Accounts
• Maintain all reporting live in Xero so it is always accurate and accessible.
• Assist with VAT returns and general compliance.
• Liaise with management on cash flow, outstanding invoices, and financial planning.
Hours & Retainer
• Approx. 10-20 hours per week (80-85 hours per month)
• Fixed monthly retainer: €1,000- €2,500. Vital Posting
This ensures regular weekly attention to our accounts and predictable budgeting for both sides.
Requirements
• 2+ years’ proven experience using Xero.
• Strong bookkeeping/accounting background (IATI, IPASS, or equivalent desirable).
• Experience with Irish payroll and Revenue compliance.
• Familiarity with VAT returns in Ireland.
• Excellent accuracy, organisation, and communication skills.
What We Offer
• Remote, flexible part-time work.
• Fixed monthly retainer of €1,000 - €2,500
• Predictable weekly hours (10- 20 hrs/week).
• Opportunity to work long-term with a stable developing business.
How to Apply
If you are interested in this role and meet the requirements, please send your CV along with a short cover note outlining your relevant experience.
Applicants should also confirm that they hold current Professional Indemnity Insurance, as this is a requirement for the role. You will be required to provide evidence of same.
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