We’re looking for a detail-oriented Personal Assistant to submit a high volume of online applications using data provided in a spreadsheet, then track outcomes by updating the same sheet with notes, statuses, and follow-ups.
What You’ll Do
Review each row in our spreadsheet and use the data to complete the corresponding web application form(s).
Double-check entries for accuracy and formatting before submitting.
Record submission details back in the spreadsheet: date/time, confirmation number/URL, status, and any required next steps.
Monitor responses (email portals/auto-replies) and update notes as responses come in (e.g., “Pending verification,” “Request for documents,” “Approved/Rejected,” follow-up dates).
Flag issues or missing data and request clarification via our chosen channel (e.g., Slack/Email).
Maintain naming conventions and keep data organized and consistent.
Success Looks Like (KPIs)
Accuracy: 99%+ field accuracy across submissions.
Turnaround: New rows actioned within 24 hours (business days).
Throughput: Typical pace of 20–40 applications/day (depends on form length).
Tracking: 100% of submissions have a status, note, and confirmation reference logged.
Must-Have Qualifications
Proven experience with data entry, form filling, or admin/VA roles.
Excellent written English and strong attention to detail.
Comfortable working in Google Sheets/Excel and following SOPs.
Reliable internet and ability to keep accurate records.
Discretion with sensitive information (you’ll sign an NDA).
Nice to Have
Familiarity with inbox management and basic filters/labels.
Experience with simple automation (e.g., Chrome profiles, auto-fill tools) while still validating accuracy.
Prior work in compliance/registrations/grants/applications.
Tools You’ll Use
Google Sheets, Chrome, Gmail (or shared inbox), and our comms tool (Slack/Email). We’ll provide SOPs and access.
Deliverables
You’ll keep these columns updated for every application (we’ll provide the template):
Application URL
Row/Record ID
Submitted (Date/Time)
Status (Not Started / In Progress / Submitted / Waiting / Approved / Rejected)
Metahuman Cinematic Avatar Creation -- 2 Category: 3D Animation, 3D Design, 3D Graphic Design, 3D Modelling, 3D Rendering, After Effects, Unity 3D, Unreal Engine Budget: $250 - $750 USD
21-Dec-2025 11:04 GMT
Shopify Store for 20 Products Category: HTML, Payment Gateway Integration, SEO, Shopify, Shopify Development, Shopify Templates, Web Design Budget: €30 - €250 EUR
Dental Content Creator UK Midlands Category: Adobe Lightroom, Adobe Premiere Pro, After Effects, Content Creation, Social Media Marketing, Video Editing, Video Services, Videography Budget: £10 - £15 GBP
21-Dec-2025 11:03 GMT
Offline Encrypted SD Video Player Category: Android, Android Studio, App Development, C#, Programming, C++, Java, Kotlin, Mobile App Development, Mobile Development, Software Development Budget: ₹12500 - ₹37500 INR
Mobile Parts Catalog Data Entry Category: Data Entry, Data Management, Data Processing, Excel, Internet Research, Inventory Management Budget: ₹1500 - ₹12500 INR
Excel expert with AI experience is needed. Category: Automation, Chatbot, ChatGPT, Data Analysis, Data Management, Data Processing, Excel, OpenAI, Visual Basic, Visual Basic For Apps Budget: $8 - $15 USD
21-Dec-2025 10:58 GMT
Ultra-Realistic AI Fashion Showcase Category: 3D Animation, AI (Artificial Intelligence) HW / SW, AI Animation, AI Art Creation, AI Model Development, Animation, Graphic Design, Illustration Budget: ₹600 - ₹1500 INR
21-Dec-2025 10:56 GMT
Excel Spreadsheet Review and Testing Category: Data Analysis, Data Entry, Data Management, Data Processing, Data Visualization, Excel, Excel VBA, Visual Basic Budget: €750 - €1500 EUR
