We’re looking for a detail-oriented Personal Assistant to submit a high volume of online applications using data provided in a spreadsheet, then track outcomes by updating the same sheet with notes, statuses, and follow-ups.
What You’ll Do
Review each row in our spreadsheet and use the data to complete the corresponding web application form(s).
Double-check entries for accuracy and formatting before submitting.
Record submission details back in the spreadsheet: date/time, confirmation number/URL, status, and any required next steps.
Monitor responses (email portals/auto-replies) and update notes as responses come in (e.g., “Pending verification,” “Request for documents,” “Approved/Rejected,” follow-up dates).
Flag issues or missing data and request clarification via our chosen channel (e.g., Slack/Email).
Maintain naming conventions and keep data organized and consistent.
Success Looks Like (KPIs)
Accuracy: 99%+ field accuracy across submissions.
Turnaround: New rows actioned within 24 hours (business days).
Throughput: Typical pace of 20–40 applications/day (depends on form length).
Tracking: 100% of submissions have a status, note, and confirmation reference logged.
Must-Have Qualifications
Proven experience with data entry, form filling, or admin/VA roles.
Excellent written English and strong attention to detail.
Comfortable working in Google Sheets/Excel and following SOPs.
Reliable internet and ability to keep accurate records.
Discretion with sensitive information (you’ll sign an NDA).
Nice to Have
Familiarity with inbox management and basic filters/labels.
Experience with simple automation (e.g., Chrome profiles, auto-fill tools) while still validating accuracy.
Prior work in compliance/registrations/grants/applications.
Tools You’ll Use
Google Sheets, Chrome, Gmail (or shared inbox), and our comms tool (Slack/Email). We’ll provide SOPs and access.
Deliverables
You’ll keep these columns updated for every application (we’ll provide the template):
Application URL
Row/Record ID
Submitted (Date/Time)
Status (Not Started / In Progress / Submitted / Waiting / Approved / Rejected)
Hiring Native Chinese Speakers — 30-Minute English Conversation Category: English Translation, Language Tutoring, Personal Development, Research, Simplified Chinese Translator, Traditional Chinese (Hong Kong), Traditional Chinese (Taiwan), Translation, Video Conferencing, Zoom Budget: $10 - $30 USD
05-Nov-2025 11:04 GMT
Modern E-Commerce Website Development Category: Graphic Design, HTML, Inventory Management, PHP, Web Design, Web Development, Website Optimization Budget: ₹1500 - ₹12500 INR
3D Mobile Card Game Development Category: 2D Game Art, 3D Animation, Backend Development, Frontend Development, Game Design, Game Development, Game Testing, Mobile App Development, Unity, Unreal Engine Budget: £250 - £750 GBP
05-Nov-2025 11:03 GMT
English-Telugu Business Translation Needed Category: Content Writing, English (US) Translator, English Spelling, English Translation, Proofreading, Technical Writing, Telugu Translator, Translation Budget: ₹750 - ₹1250 INR
05-Nov-2025 11:03 GMT
Vendedor Telecomunicaciones Call Center Category: Call Center, Customer Retention, Customer Service, Lead Generation, Sales, Sales Account Management, Sales Management, Sales Promotion, Telecom, Telecom Sales Budget: €700 - €701 EUR
05-Nov-2025 11:02 GMT
Investor Relations Specialist Needed Category: Business Analysis, Business Development, Fundraising, Market Research, Research Writing, Sales Budget: ₹600 - ₹1500 INR
Writing project Category: Article Writing, Blog Writing, Content Development, Content Writing, Creative Writing, Essay Writing, Non Fiction Writing, Research Writing, Social Impact, Writing Tutoring Budget: ₹600 - ₹1500 INR
05-Nov-2025 11:01 GMT
Dewi138 Editor Konten Media Sosial Category: Content Creation, Content Writing, Copy Editing, Copywriting, Creative Writing, Digital Marketing, Editing, Proofreading, Social Media Management, Social Media Marketing Budget: $15 - $25 USD
05-Nov-2025 11:01 GMT
Building Hoist Calculation Audit & Recommendations Category: Civil Engineering, Construction Engineering, Finite Element Analysis, Mathematics, Report Writing, Risk Assessment, Structural Engineering, Technical Writing Budget: €250 - €750 EUR
05-Nov-2025 11:01 GMT
n8n workflow for Payment Reminder Automation Category: API Integration, Automation, Data Processing, Google Sheets, HTML, JavaScript, N8n, SMTP, Software Architecture Budget: ₹1500 - ₹12500 INR
