Overview: We are a Europe-based creative studio working across collectible design, art, and interiors. We are looking for a reliable, detail-oriented virtual assistant to help set up the internal systems, tools, and workflows that support both our creative and operational work. This is a fixed-term, part-time project ideal for someone who is calm, structured, and enjoys building organisation within creative environments. In addition to building internal systems, you’ll also assist with ongoing, day-to-day admin and studio support tasks during the project period.
There is potential for this role to grow into a longer-term support position once the initial contract is complete.
Project Scope: • Organise Google Drive/Dropbox and shared folders with consistent naming and structure • Build and format spreadsheets for pricing and quotations, supplier details, invoice tracking, and commissions • Create and manage Trello or Notion boards to track creative and procurement workflows • Write SOPs and templates for regular studio processes (project tracking, procurement follow-ups, file sharing) • Support daily admin tasks such as inbox management, file sorting, packing lists, invoicing, etc. • Assist with batching and scheduling social content using Canva and Planoly • Help coordinate calendars and weekly planning blocks for creative work • Integrate AI tools into everyday workflows, including: o ChatGPT for captions, templates, and planning o remove.bg / WEGIC for image editing o Midjourney and Hyper3D.ai for moodboarding and concept visualisation What We’re Looking For: • Excellent written English • Strong organisational and admin skills • Confident with Google Docs, Sheets, Calendar, and Drive • Familiarity with Canva, Trello, or Notion • Calm, proactive communicator who works independently • Bonus if you’ve worked in or supported a creative business
Deliverables: • Complete studio file system in Google Drive • Spreadsheet dashboards for tracking pricing, suppliers, and commissions • Trello or Notion boards for project and collection planning • Email and admin templates • AI tool prompt library and basic workflow setup • Weekly task checklists and simple calendar integration • Clear documentation of all systems created for future use
To Apply: Please include: • A short introduction and your approach to setting up workflows and systems • Examples of similar tools or templates you’ve built • A brief summary of your admin or assistant experience • Your availability to begin in July
We’re looking for someone supportive, methodical, and kind — someone who enjoys bringing structure to creative projects and helping a small studio run smoothly. If it’s a good fit, there’s potential to continue with us beyond the initial project period.
Plastic Prototype Category: 3D CAD, 3D Design, 3D Modelling, 3D Printing, CAD / CAM, Manufacturing Design, Mechanical Engineering, Product Design, Prototyping, Solidworks Budget: $250 - $750 AUD
23-Mar-2026 11:04 GMT
Modern G+8 Mixed Use Blueprint Category: Architectural Engineering, AutoCAD, Building Architecture, Building Design, Building Information Modeling, Construction Management, Home Design, Interior Design Budget: $10 - $30 USD
Engaging Video Editing & Effects Category: Adobe Premiere Pro, After Effects, Motion Graphics, Video Editing, Video Post Editing, Video Processing, Video Production, Video Services Budget: ₹12500 - ₹37500 INR
DNS Records Update for Email Category: Cloud Computing, DNS, Linux, Microsoft 365, Network Administration, Network Security, System Admin, Windows Server Budget: £20 - £250 GBP
23-Mar-2026 11:00 GMT
Canadian LinkedIn Engagement Assistant Category: Analytics, Content Strategy, Digital Marketing, Facebook Marketing, Social Media Management, Social Media Marketing, Twitter, Virtual Assistant Budget: $250 - $750 USD
News Clip Research for Political Ads Category: Content Creation, Content Strategy, Data Entry, Excel, Google Sheets, Journalism, Research, Video Editing, Video Production, YouTube Budget: $250 - $750 USD
23-Mar-2026 10:56 GMT
Instagram Fitness Testimonial Videos Category: Content Creation, Instagram Marketing, Social Media Marketing, Video Ads, Video Editing, Video Post Editing, Video Processing, Video Production, Video Services, Videography Budget: £20 - £250 GBP
23-Mar-2026 10:54 GMT
Franchise Agreement Word Formatting Category: Editing, Legal, Legal Writing, Microsoft Word, Proofreading, Typography, Word, Word Processing Budget: ₹600 - ₹1500 INR
23-Mar-2026 10:54 GMT
Enterprise OS Project Report Creation -- 2 Category: Business Analysis, Cloud Computing, Documentation, Project Management, Report Writing, Research Writing, Software Architecture, Technical Writing Budget: ₹37500 - ₹75000 INR
